Logistics Assistant Vacancy-Job Ref: BJGTFAO/1206/2025816

Logistics Assistant Vacancy-Job Ref: BJGTFAO/1206/2025816

Guatemala City (Guatemala)

FAO strives to ensure gender, geographic, and linguistic diversity among its staff and international consultants in order to best serve the Organization’s Member States in all regions.

FAO is committed to achieving diversity in its workforce in terms of gender, nationality, origin, and culture.
Women, nationals of underrepresented or unrepresented Member States, and persons with disabilities who possess the necessary qualifications are encouraged to apply.

All people working for FAO must adhere to the highest standards of integrity and professional conduct and uphold FAO’s values.
As a specialized agency of the United Nations, FAO maintains a zero-tolerance policy toward conduct inconsistent with its statute, objectives, and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination.
All selected candidates will undergo rigorous reference and background checks.

All applications will be treated with the strictest confidentiality.
Organizational framework

The Food and Agriculture Organization of the United Nations (FAO) and the Government of Guatemala signed the Country Programming Framework (CPF) 2022-2025, which defines the national priorities that FAO will address through country-level actions within the scope of their respective strategic frameworks. These priorities aim to guarantee FAO’s comparative advantages in contributing to the achievement of the goals established in State policy instruments such as the National Development Plan K’atún Nuestra Guatemala 2032 (CONADUR-SEGEPLAN, 2014), the National Development Priorities (SEGEPLAN, 2016), the General Government Policy 2020-2024, as well as the United Nations Cooperation Framework for Sustainable Development of Guatemala and the 2030 Agenda.

Guatemala’s MPP establishes three government priority areas that FAO will address: 1) More productive, prosperous, and inclusive territories for a better life; 2) Food security and improved nutrition; and 3) Resilience and a better environment. The outcomes contemplated in these three program areas will be achieved through the development of the Organization’s normative instruments and projects implemented by FAO, together with its partners, in the country.

Hierarchical dependence

The Logistics Assistant reports to the National Operations and Administration Specialist, in coordination with the Assistant Representative (Program).

Field of specialization

The Assistant will provide support in the management, planning, coordination, and execution of various logistical tasks that ensure the efficient and effective functioning of daily operations.

Tasks and responsibilities

Provide support in the management, organization, and logistics of training events, workshops, tours, and experience exchanges carried out by FAO projects in Guatemala.
Assist and facilitate the management of domestic and international travel, including travel logistics, travel expenses, and accommodation reservations.
Manage Travel Authorizations (TAs) in the GRMS system.
Purchase airline tickets for FAO Guatemala consultants and non-FAO personnel invited to participate in national and international events.

Monitor the payment of travel expenses for people traveling abroad, as well as for international consultants on official missions in our country.
Manage domestic travel advances, ensuring compliance with FAO manuals and requirements.
Support the verification and settlement of domestic and international travel, preparing Local Travel Authorizations (LTAs) and Travel Expense Claims (TECs) in a timely manner in the GRMS system.
Monitor event and training settlements by submitting participant lists, event reports prepared by the event service provider contract manager, agenda, and call for meetings as supporting documentation to the Finance Unit.

Manage preventive and corrective maintenance of the vehicle fleet, including scheduling necessary services and repairs.
Coordinate with external mechanical workshops to perform maintenance and repair work, requesting quotes and monitoring service quality.
Maintain a detailed record of each vehicle’s maintenance history.
Monitor the general condition of the vehicles and report any anomalies or repair needs.
Manage fuel supply and control consumption for the vehicle fleet.
CANDIDATES WILL BE EVALUATED ACCORDING TO THE FOLLOWING CRITERIA:

Minimum requirements

With university studies in business administration, auditing, or related fields.

Guatemalan nationality.
Working knowledge of the Spanish language
FAO Core Competencies

Results-based approach
Teamwork
Communication
Establishing effective relationships
Knowledge sharing and continuous improvement
Technical/functional skills

Desirable knowledge of basic automotive mechanics for the supervision and management of vehicle maintenance.
Effective management of computer programs, use of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Selection criteria

Desirable command of the English language (level B – Intermediate)
Experience working in the United Nations System is desirable.
Proven experience in managing and coordinating vehicle fleet maintenance.
Knowledge and experience in recording and monitoring fuel consumption using electronic stickers and vouchers.

Knowledge of the vehicle usage log system.

Experience in controlling preventive and corrective maintenance of vehicles.

Please click on the button below to Apply.